Creating a Judging List

It is the nightmare that every show holder has to face...unless you've managed to persuade people to judge individual sections for you this is something you are going to have to deal with!

But do not worry! Here is my handy guide to creating your judging list.

Step 1

The first step is to make sure you have a clear spreadsheet set up with your entrants names and information, just like this:

Step 2

The next step is to add columns with numbers corresponding to your schedule. We have 1-145.

Step 3

The next step is to black out the names of anyone who can't judge or who hasn't given you a judging list.

Step 4

Use the judging lists you've been given to mark what classes people can judge. I tend to put an 'X' in the boxes where someone cannot judge and leave the others blank.

Step 5

Use a notepad to create a list of entrants initials, put the number of their row next to their initials. That will make it easier for you to write your list.

Step 6

Use your running order to create a spreadsheet. You need to have everything split up by ring. Make sure to include the class numbers and class names. You can see an example one below:

Step 7

Set up your screen so you have each spreadsheet side by side.

Step 8

Use your list to work out who can judge each class. The best thing to do is work down the list, so start with class number one and add the first person in. Then work across the rings so you don't have one person judging in the same ring at the same time!

Step 9

When you put someone down to judge a class put a tally mark by their name.

As you work out the list try to even it out, so you give everyone the same number of classes to judge. The tally is there to help you make sure you do this!

Step 10

Keep going, working slowly and methodically, filling in everyone's names until the list is complete.

Step 11

You need to make sure everyone has an even number of classes to judge. If at the end you have uneven numbers then go back and do some swapping.

In this case we swapped out a class that JH was judging and put DH as the judge to make it even.

Step 12

And you are done! Share it with your entrants before you print it off so you know whether you need to make any changes!